Example Documents

Structured visits.
Total transparency.

These are the documents your school receives. A Governor Assurance Plan built from your SIP, with a prepared question set governors can use as an impartial guide, or the school can agree their own. All documents are provided in Word format.

School: Moorfield CE Primary (fictional)

Format: Microsoft Word (.docx)

Year: 2025–26

Available to download

Two documents. One complete system.

The plan tells governors what to look for and when. The visit records capture what they found. A prepared plan ensures clarity for all parties and a clear distinction between strategic and operational duties. All documents are delivered in Word format.

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GAP

5 pages · Landscape A4

Assurance Planning

Governor Assurance Plan

Built from the school's own SIP. A prepared question set is provided with every plan, governors can use this as an impartial guided framework, or the school is free to agree their own questions. For transparency, the plan can be shared in advance with the members of staff governors will be visiting, so expectations are clear on both sides.

PrioritiesReading & Phonics · Mathematics · Pupil Wellbeing & SEMH

FormatLandscape A4 · 5 pages · One priority per sheet

File size~130 KB

View Sample Visit Report Set

Visit Records

Sample · 6 pages · Portrait A4

Evidence Capture

Governor Monitoring Visit Records

Completed visit records for one priority across all three terms, showing what structured evidence capture looks like in practice. Autumn is on track. Spring flags a concern and asks a specific challenge question. Summer shows the board's response and resolution. The system works because it surfaces problems, not just positives.

RecordsReading & Phonics · Autumn, Spring & Summer terms

SectionsA: Details · B: Questions · C: Evidence · D: Concerns · E: Challenge · F: Rating

File size~220 KB

Prepared question set

Impartial by design. Flexible by agreement.

Every plan includes a prepared question set governors can use as an impartial guided framework. If the school prefers to agree their own questions, they are free to do so. The structure is there when it's needed.

Transparency

Clear purpose. No ambiguity.

Visit plans can be shared with the members of staff governors are visiting, giving everyone clarity on the purpose and focus of the visit. A prepared plan ensures a clear distinction between strategic and operational roles.

Word format

All reports delivered in Word.

Every document, the Assurance Plan, the Visit Records, and any supporting materials, is provided as a Word file. Ready to edit, share, file to GovernorHub, or adapt to your school's existing processes.

How the documents work together

The assurance chain in practice

From the SIP to the boardroom. Every link in the chain is documented.

School Improvement Plan

Priorities identified by school leadership

The SIP is the source. Every question in the GAP is derived from the school's own stated priorities and milestones.

Governor Assurance Plan

A prepared plan. Agreed questions.

A question set is provided with every plan for governors to use as an impartial guide. Schools are free to agree their own. The plan can be shared with relevant staff in advance for full clarity on what to expect.

Governor Visit

Structured evidence gathered on site

The visit record pre-loads questions from the GAP. Governors record what they saw, heard and were shown, not what they think they should write.

Board Challenge

Section E becomes the next agenda item

The challenge question goes straight into the next full governing board meeting as a minute-ready agenda item. The loop closes.

Structured visits.Total transparency.

Two documents. One complete system.

The assurance chain in practice

Build your school's plan.

Structured visits.
Total transparency.